A multifunction printer (MFP) refers to a device that is able to consolidate the functions of scanners, printers, fax machines, and copiers into just one machine. For many companies that are budget-conscious, purchasing an MFP is a natural decision. MFPs can help you reduce printing costs, consolidate assets, and boost workplace productivity. If you are in the Atlanta area and looking to expand your office equipment, here is some information that you should consider when it comes to MFPs.
What Are the Needs of Your Workplace?
The first thing that you should consider is the needs of your workplace. After all, the last thing you want is to replace all your office printer only to find out that the new office equipment doesn't fulfill the needs of your employees. Besides printing and copying, you should consider how MFPs can help reduce paper usage, manage documents, and optimize your workflows. Think about how often your employees need to print, copy, scan, and fax. Conduct a few surveys to determine how many of your employees will actually be using the printer. Learning about the needs of your workplace will help guide your search.
The next thing that you should consider is the long-term costs. The total cost of ownership (TCO) of your MFP should have a much greater influence on your decision than the initial cost. Some of the expenditures that occur post-purchase that you should consider include the following:
- Supplies / Consumables
- Need for Replacement (how long will the MFP last before you need to replace it?)
Oftentimes, the multifunction printers that have a low initial cost are actually far more expensive when you consider the cost of service and consumables like toner and paper. Therefore, you shouldn't let the price tag of a printer deceive you.
As long as you do your research and conduct calculations for long-term costs, you should be able to pick a multifunction printer that will help you manage your print and imaging costs. Multifunction printers will also allow your employees to take advantages of new capabilities, improving productivity and efficiency.
Connection to Existing Networks
Yet another factor that you should consider is the ability of a new multifunction printer to connect to existing networks. Before you purchase an MFP, it is essential that you ensure the MFP will be able to integrate with the existing network. Consider software installation, start-up training, upgrading, troubleshooting, and deployment as part of the cost as well as the initial steps necessary to get your new MFP up and running.
MFPs can change your workplace for the better. For more information about what your Atlanta-based business should consider when it comes to MFPs, contact DSI today.