Despite the shift toward digital, paper is still a critical component of many business processes. Fortunately, paper doesn’t have to remain paper. Converting paper into digital format can open up new possibilities for storage, speed, and automation. Scanning solutions can save time, save money, and streamline operations for businesses large and small. Read on for a few key scanning features that benefit companies of any size.
Scan to email — Scanning documents is often done in order to share specific data with others. This sharing may be internal or external—another department, a specific staff member, a client, or a vendor. With a simple, secure interface, it’s easy to scan a paper document into PDF format and have it directly emailed to the recipient of your choosing. From single forms to multi-page documents, scanned documents are simple, secure, and searchable in email history.
Scan to shared folders — In many businesses, it’s common to have limited scanning capabilities that end up adding cumbersome steps to what could be a simple process. By utilizing network-connected devices, flash drives and borrowed computers are a thing of the past. Scan a document directly into a designated shared folder and always know where your new digital file is stored. Exceptions can be rerouted to their preferred destination on the network. With scanning directly to shared folders, you can eliminate lost files and unnecessary repeat scans.
Indexing — Traditional document management processes can be cumbersome—designating index fields, entering data, and remembering naming conventions eats away at valuable staff time. Fortunately, with Optical Character Recognition (OCR), scanners can now take care of these burdens automatically, eliminating manual data entry and providing much better accuracy. With automated workflows, documents can be scanned, indexed, routed, and integrated seamlessly.
Additional features — Machines for the modern office offer a plethora of options to provide the best value for your business. Duplex (two-sided) printing, image processing, OCR, autofeed, and even double feed detection are all available to improve efficiency and productivity for your business. Device control panels are easy-to-read and use without extensive employee training, and can be configured as best suits your company or department.
Whatever the size of your business, scanning solutions can save you time and energy while providing improved accuracy and functionality. To get started on a scanning solution for your business, contact Document Strategies, Inc. today.