Purchasing a printer for your office can be a substantial investment and with so many options to choose from, the choices can feel overwhelming. Printer quality today is better than ever across the board, so knowing your print needs is critical to making the best choice for your needs. Read on to learn a few things you should consider before you purchase your next printer.
What You Print — Whether it’s invoices, brochures, or posters, what you print should be your top consideration. If you primarily print letters and spreadsheets, a monochrome laser printer will be an economical and effective choice. When expanding to color, evaluate inkjet and laserjet options. If you’ll be printing on varied media like CDs, iron-ons, or photo paper, inkjet is probably the ideal choice for your office. Large-format pieces such as posters and banners may call for a wide-format printer. Take note of the type of printing your company typically does to match your next machine purchase to your needs.
How Much You Print — Some offices only need to print a couple dozen documents a day, while others may churn out tens of thousands in a month. Determine your workload and look for a monthly duty cycle well above your estimated needs. For speed, 20-40 pages per minute is suitable in most offices, while higher printing volumes demand faster speeds. Don’t overlook the capacity of the paper tray, either—you shouldn’t have to refill it more than once every day or two.
Features You Need — Consider what your workflows call for. For example, wireless networking makes it easy to print from mobile devices. If you regularly need documents to be folded, stapled, or hole-punched, consider a printer with advanced paper handling capabilities. Duplex (double-sided) printing is a valuable feature if you do two-sided printing. Do you need more than just a printer? A multifunction printer (MFP) can provide scanning, copying, and faxing in a condensed footprint.
Your Budget — Since your printer’s lifetime expenses involve ink or toner and paper, the purchase price may have little to do with actual cost. A low initial price can mean high consumables cost. Reliability and maintenance needs also factor in. Be sure to take a hard look at the cost-per-page over the printer’s lifespan.
Buying a new printer can feel like a daunting task, but with a little thoughtful consideration, you can easily find the printer that best suits your business needs. For help analyzing your needs or choosing a new printer, contact Document Strategies, Inc. today.